Office Administrator / HR Support

This position is full-time, non-exempt, and paid at an hourly rate.

Job Title:

Office Administrator / HR Support

Location:

Sacramento, California (ON SITE)

Employment Type:

Full-Time

Reports To:

Business Operations Manager (“BOM”)

Position Summary:

We are seeking a highly organized and proactive Office Administrator / HR Support professional to manage day-to-day operations and support HR functions in our law office. This role is essential to maintaining smooth office workflows, supporting legal case management, and ensuring a positive experience for our clients, law firm operations, our legal team, job applicants, and new hires.

Key Responsibilities:

Office Administration

• Supports the BOM to oversee and manage law office vendor and building accounts, as well as relationships with vendors and service providers for both law office and building operations.
• Supervise inventory levels and coordinate the procurement of office and building supplies.
• Monitor and process accounts payable, while tracking expenses accurately.
• Support the BOM to maintain, troubleshoot, and ensure optimal functioning of legal case management software and portals.
• Generate and analyze reports regularly; monitor legal case flow to facilitate timely advancement and adherence to internal and statutory deadlines.
• Manage calendars, including scheduling of firm-wide meetings, interviews, training sessions, deadline monitoring, and client appointments, while coordinating attorney availability and resource allocation.
• Data hygiene: Check for missing fields or incorrect entries in case management and HR systems. Maintain standard operating templates (letters, discovery responses, onboarding checklists).
• Help enforce data-governance practices (confidentiality, role-based access, retention) across Ops/HR systems; support audit readiness.

Human Resources Support

• Coordinate recruitment, including job postings, resume screening, applicant tracking, and onboarding.
• Supports the BOM in assisting with time and attendance, payroll and benefits.
• Maintain HR applicant tracking systems and ensure compliance with California employment laws.
• Oversee onboarding, orientation, and documentation for new hires.
• Administer employee time and attendance systems to support accurate record-keeping and compliance with relevant regulations.
• Support BOM in the training and development programs to support continuous team upskilling and competency.
• Draft and circulate internal memos (policy updates, events, compliance reminders).
• Coordinate staff events, recognition programs, and morale initiatives.

Qualifications:

• Minimum 2 years of college, preference given to candidates with a BA or BS college degree.
• At least 2 years’ experience in a law office required (California-based and civil litigation is preferred).
• Solid knowledge of legal case management systems and workflows.
• Familiarity with HR software (recruitment, applicant tracking, time/attendance, LMS modules).
• Skilled in Microsoft Office and HRIS/applicant tracking systems.
• Strong communication, organization, and multitasking abilities.

Preferred Skills:

• Experienced with SHRM-based HR practices
• Knowledgeable in legal terminology and civil litigation case management
• Prior work experience as a legal secretary or paralegal in civil litigation
• Works well independently and within teams in high-paced legal environments
• Provides constructive feedback to enhance accountability and results
• Promotes continuous improvement through strategic coaching

This description outlines the core responsibilities of the Office Administrator/HR Support role; however, responsibilities are not limited to those listed. The role may evolve to include additional duties as required to support firm operations and strategic initiatives.

Pay: $31.25-$38.46 (Paid hourly, FT, Non-exempt)

Compensation & Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision.
• 401(k) with employer contribution available after one year of employment.
• Professional development opportunities and training support.
• PTO

Additional Requirements

• Must have reliable transportation, valid CA driver’s license, and a clean, insurable driving record.
• physical ability to lift, carry, and move items weighing up to 25 pounds, as well as perform typical office‑related physical tasks as needed.
• Employment contingent on successful background check.

EEO Statement

York Law Firm is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Interview Process Notice:

Candidates selected to move forward in the hiring process are required to complete a Wedge interview, which consists of a short series of recorded video responses to pre‑assigned questions. The Wedge interview must be completed within three (3) calendar days of receipt. All responses are confidential and reviewed solely by the hiring team. Candidates who advance beyond the Wedge interview stage may be required to complete a Predictive Index (PI) assessment as part of the evaluation process.

Failure to complete any required interview or assessment within the designated timeframe will result in disqualification from further consideration.

*As a part of our hiring process and in accordance with applicable laws, York Law Firm will conduct a lawful background check after a conditional offer of employment is made. This background check may include verification of employment history, education, professional licenses, and references. For roles where legally permissible, consumer credit report and/or driving record may also be reviewed.

Job Listings – York Law Corporation Jobs