Legal Secretary-Litigation & Calendaring (In Office)

Pay: $33.65-$43.27 Hourly (DOE)
Full-time (on-site)

About the Position

We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience. The candidate should have a minimum of 7 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. The ideal candidate is proficient at litigation calendaring, is a whiz at formatting and creating legal pleadings, is proactive, organized, detail-oriented, and adaptable.

Why Choose Our Team?

Join our team at York Law Firm and be a part of our mission of handling elder abuse cases, representing injured or abused seniors and their families. Working with our team goes beyond legal procedures; it’s about holding negligent and fraudulent defendant facilities accountable while ultimately providing our clients with justice that brings closure and resolution for a broken long-term care industry.

Recognizing the significance of each team member’s contribution, we invite thoughtful and experienced legal professionals to join us on this mission. As our Senior Legal Secretary, you will have the opportunity to assist our Attorneys in supporting our litigation practice and ensuring quality results.

Responsibilities

• Manages civil litigation calendar to ensure all litigation deadlines and appearances are accurately and timely entered, as well as updated with any changes.
• Experience with legal calendaring systems to track and report all deadlines, limitations, and appearances. Calculate rule-based deadlines, confirm calendaring deadlines, and provide weekly calendar reports to the team.
• Experience with legal case management software (e.g., Clio, Case Peer, Filevine, Smart Advocate, etc.)
• Experience with formatting legal briefs and other legal documents for filing with state and federal courts, knowing court filing procedures.
• Experience with formatting legal pleadings, motions, appellate briefs, table of contents, table of authorities, and proper legal case citations.
• Review documents to be filed for form and procedural compliance. Research and advise attorneys about local court rules and applicable filing procedures.
• Knowledge of Rules of Court (Federal, State, and local court rules).
• Checking of tentative ruling and track deadlines, such as Subpoenas
• Review of all daily incoming mail, email, and faxes for triggering events.
• Arrange for conference room bookings, seminar registration, and travel.
• Setting up Court Calls, court reporters, and videographers’ appearances.
• Knowledge and experience with state and federal rules for electronic and hardcopy filings, ensuring all court filings are timely and accepted.
• Experience with service of all filed pleadings, motions, discovery, and related legal documents.
• Assist with maintaining the firm’s legal case management database to ensure data fields are updated regularly, as well as ensure attorneys’ electronic registration and filing credentials are updated and maintained.

Qualifications

• Minimum 7 years prior law firm experience as a legal secretary in a California-based civil litigation practice, with calendaring software experience required.
• Minimum 5+ years experience with court filing and knowledge of California and Federal civil court rules (including California Code of Civil Procedure and California Rules of Court) is required.
• Knowledge of Microsoft Word, Excel, Outlook, and court-related systems (e.g. PACER and state court systems) is required.
• 5+ years of experience with California-based civil litigation legal calendaring systems and calculating rule-based deadlines.
• Experience with Legal Case Management Systems (e.g., Filevine, Clio, Case Peer, Smart Advocate, etc.)
• Excellent communication skills, both written and verbal, and business writing skills
• Ability to work and think independently.
• Knowledge of legal formats, procedures, and terminology
• Graduation from high school or GED; some college or business school is preferred.

Compensation & Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision.
• 401(k) with employer contribution available after one year of employment.
• Professional development opportunities and training support.
• PTO

Additional Requirements

• Must have reliable transportation, valid CA driver’s license, and a clean, insurable driving record.
• Physical ability to lift, carry, and move items weighing up to 25 pounds, as well as perform typical office-related physical tasks as needed.
• Employment contingent on successful background check.

EEO Statement

York Law Firm is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Interview Process Notice:

Candidates selected to move forward in the hiring process are required to complete a Wedge interview, which consists of a short series of recorded video responses to pre-assigned questions. The Wedge interview must be completed within three (3) calendar days of receipt. All responses are confidential and reviewed solely by the hiring team. Candidates who advance beyond the Wedge interview stage may be required to complete a Predictive Index (PI) assessment as part of the evaluation process.
Failure to complete any required interview or assessment within the designated timeframe will result in disqualification from further consideration.

Job Listings – York Law Corporation Jobs

*As a part of our hiring process and in accordance with applicable laws, York Law Firm will conduct a lawful background check after a conditional offer of employment is made. This background check may include verification of employment history, education, professional licenses, and references. For roles where legally permissible, consumer credit report and/or driving record may also be reviewed.